Email continues to be one of the most popular communication methods for businesses, and that’s not going to change anytime soon. With email taking the lead in business communications, you need to ensure your business is set up for success. Here are five ways how cloud-based email can save time for both your IT department and users.
1. Eliminate hardware or solution maintenance
Moving your email to the cloud means no more attention wasted on onsite servers. Additionally, migration and continuous software updates can help decrease (or even eliminate) maintenance-related downtime. Without the need for on-premises hardware upkeep, your IT team has more time to take on other projects.
2. Avoid costly downtime
Every moment your email is down costing your company in a number of ways. With onsite email solutions, updates, scaling, and other threats could potentially lead to downtime. In 2016, unplanned outages cost companies up to $2.4 billion, according to research by the Ponemon Institute. That’s more than double the cost in 2010. The top three factors costing your company during downtime? Business disruption lost revenue and reduced employee productivity, the report states.
3. Seamless integration means more efficiency
Don’t let your teams get stuck with clumsy servers and cumbersome integration processes. An integrated email solution saves time and energy for your employees. Additionally, cloud-based email has rapid application delivery. This, as a result, helps ensure that business processes remain efficient.
4. Easily scale and update
Cloud email solutions provide you with the ability to quickly scale and update—saving your IT team a lot of headaches. Companies that migrate to cloud-based email see the benefits of standardized and automated functionality. You then don’t have to worry about the updates as they are automated and up-to-date.
5. Better security and compliance
For many industries and businesses, security and compliance are vital to ensure trust and help follow strict regulations. Unfortunately, maintaining high-security standards and adhering to compliance regulations takes much time and hinders productivity when managing it on your own. Effective cloud-based secure email solutions help organizations comply with global, regional and industry-specific requirements. In addition, applications stay up-to-date with evolving privacy compliance standards.
In conclusion, all of this is simplified into one huge benefit: increased productivity—which can save your company time and money.
This post was originally published by Microsoft in Office Blogs and has been updated with minor edits for accuracy and comprehensiveness.